Southern Africa Arms and Ammunition
Collectors Association
Gauteng
Chapter
CONSTITUTION
ARTICLE 1: NAME
The name of the organisation shall
be the Southern Africa Arms and Ammunition Collectors’ Association, Gauteng, which may be
abbreviated to SAAACA, Gauteng.
The mission of SAAACA Gauteng , a non-profit organisation is:
Section
1 To promote the collection,
study, restoration, preservation and responsible recreational use of
collectible arms and ammunition.
Section 2 To promote the collecting, study, restoration, preservation and use of
accessories and other items related to arms and ammunition.
Section 3 To work with any other body or bodies,
for legislation and other purposes supportive of this Association’s primary
mission.
(Stakeholders
shall include, but not be limited to, Private and Institutional Collectors of
Arms, Ammunition, and related artifacts, and all Public, Private and Government
bodies affecting, affected by, or interested in the bona fide collection of
Arms, Ammunition and related artifacts).
Section 1 Membership will only be open to persons
who have satisfied the Executive
Committee, through a
sub-committee established for that purpose, and in accordance with such sub-committee’s Terms of Reference
as approved by the Executive Committee , that they are, or desire to
become, bona-fide collectors of arms and ammunition.
Section 2 There will be Ordinary membership and
Junior membership. Junior membership
shall be open to juniors up to the age of eighteen, whereupon they will
automatically become eligible for Ordinary membership.
Section 3 Life
Membership: Members who have been in
good standing with the Association for a period of five (5) years or who have
been active Executive Committee
members for three (3) years, may apply in writing to become Life Members. Life membership contributions will be kept
in a separate fund.
Section 4 Applications
for life membership will be assessed on the basis of the members’ contributions
to the Association, and/or the benefit to the Association of such membership.
Section 5 Life membership
will be limited to 10% of current ordinary members.
Section 6 Membership shall be self-governing and
selective but open to all collectors, including beginners, modest collectors
and experienced collectors.
Section 7 There shall be no upper age limit.
Section 8 A prospective member shall be introduced
by two members of good standing.
Section 9 Mechanism for revoking membership. Should the actions of a member be deemed to
be in contravention of this Constitution or contrary to the spirit of the
Association:
9.1 The Membership Sub-Committee, acting as a
disciplinary committee in accordance with its Terms of Reference, will put the
allegations to the member concerned, who will be given the opportunity to
answer the allegations.
9.2 The
majority decision of the disciplinary committee will be referred to the Executive Committee, and
9.3 The
Executive Committee will make
the final decision regarding membership of the member concerned.
Section 10 Should membership be revoked due to a
member being in contravention of the Law or misusing their membership of the
Association, the relevant authorities shall be notified.
ARTICLE 4: EXECUTIVE COMMITTEE
(ExCo)
Section 1 The
ExCo of SAAACA will consist of a Chairman, Secretary/Treasurer plus a minimum
of four additional members. The past
Chairman shall be an ex officio member of ExCo until such time as a new
Chairman is elected.
Section 2 ExCo shall be elected at the Annual General Meeting.
Section 3 A majority of votes cast by the
designated representatives of the Members present at the Annual or Special
General Meeting shall constitute an election.
Section 4 A vacancy in the office of Chairman
shall be filled by the Secretary/Treasurer until such time as a General or
Special Meeting can be called to elect a new Chairman. Other vacancies on ExCo shall be filled by
nominations by the ExCo for the remaining term.
Section
5 ExCo will operate according to
the ExCo Terms of Reference, and be responsible for the development and
implementation of Plans and Actions to further the aims and objectives of the
Association as espoused in the Mission.
Section
6 The Secretary/Treasurer shall ensure the management of correspondence,
funds, and governance matters.
Section
7 ExCo shall appoint and dissolve such
sub-committees as are, from time to time, deemed necessary by them to further the objectives and manage the
day-to-day affairs of the Association.
Section
8 ExCo will be authorized to
protect the interests of the Association through appropriate Legal Action,
other than High Court Action, which shall be authorized through a Special
General Meeting.
Section
9 SAAACA Gauteng,
its members , and Office Bearers, may not be held liable by any other member
for anything done in accordance with
this Constitution.
Section 1 The
Annual General Meeting shall be held on such date, time and at such place as
ExCo designate. Notice of the meeting
site, date and agenda shall be sent to Members two weeks before the meeting.
Section 2 Special General Meetings shall be called
by ExCo when called upon to do so by two thirds of the fully paid-up members
under the rules of Article 5 Section 1.
Section 3 Only fully paid-up members may vote at
Annual or Special General Meetings.
Other members may attend.
Section 4 Amendments to the Constitution may only
be made by a vote of two-thirds majority of the fully paid-up members present
at an Annual or Special General Meeting called under the rules in Article 5
Section 1. Notice or motion to amend
the Constitution must be given on the appropriate agenda.
Section 1 Members
shall pay an annual fee and new members shall pay an additional once off registration fee as
determined by ExCo from time to time.
Section 2 The onus rests on members to ensure
timeous payment of all fees and dues.
Section 3 Fees for junior members shall be 50%
less than those due for Ordinary members.
Section
4 There shall be no fees payable
for circulation of documentation to fully paid-up Members.
Chairman: Colin Amm Secretary/Treasurer: Carvel Webb Date: October 2003
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